Monday, August 28, 2006

How To Conduct A Meeting

How To Conduct A Meeting

You earn democracy. And then you have meetings. Meetings after meetings after meetings. Meetings can get out of hand, they can start late, and last forever, and you might end up not getting much of substance. That can lead to frustration. The morale of the group might go down.

Show up on time. Show respect for others.

I have never been fond of the strict versions of the Robert's Rules Of Order, but then my number one rule there is don't let the rules bog you down. You can simplify the procedures. The simplest rule is there is one leader, only one person speaks at a time, and decisions are taken through vote. When the goal of the group is clear, the meeting can move fast. A smaller core group can set the formal agenda beforehand. That can save time.

But sometimes if people come in with a hidden agenda to slow down progress, their desire might be to prolong the meeting and lead it to an indefinite conclusion. This can be seen when you are talking issues like social justice. When that happens, you have to remember each person still is worth one vote, and each person has a right to be heard, and there you go to the elaborate Robert's Rules Of Order. Otherwise you invite chaos.

The Robert's Rules Of Order is not exactly Nobel Prize for Physics category stuff. People have been holding meetings for thousands of years. People get heard, people make decisions. But this guy I guess put it down on paper. White guy.

My preferred method is to combine face time with screen time. Create a group blog for free so each person has unlimited space to say whatever it is they want to say. If they are having to put it down in writing, people are also kind of forced to summarize what they are having to say. And you have bridge activists who blog on behalf of a group.

But then this is a high tech version. You are assuming people have internet access, and are comfortable blogging.

The plus point is the group blog idea throws Robert out the window. You free people of both space and time constraints. Internet access is quite wide in Nepal also. And blogging is as easy as email.

Revolutionary zeal makes it easier to have meetings. When the goal is clear - end a dictatorship - meetings run fast and smooth. The thing to realize right now is that the revolution is still on. All the concrete achievements are still ahead of us. We have to articulate the ongoing revolution. And meetings will get easier all over again.

The guide to action still is to create common minimum programs.

Proposed Constitution
Who Will Tie The Bell Round The Cat's Neck

On The Web

Robert's Rules Of Order

The Official Robert's Rules of Order Web Site
Robert's Rules of Order Online - Parliamentary Procedure and ...
Robert's Rules Online - Parliamentary Procedure and Parliamentarians
Robert's Rules Of Order | Quick Reference
Robert, Henry M. 1915. Robert’s Rules of Order Revised for ...
Robert's Rule of Order - Some Basics
Parliamentary Procedure According to Robert's Rules
Robert's Rules of Order Revised
Robert's Rules of Order - Wikipedia, the free encyclopedia
Trout's Top Ten Rules of Order

How To Conduct A Meeting

Salary | Advice | How to Conduct a Meeting: Ground Rules ...
[PDF] HowtoConduct a Meeting
[PDF] Helpful Hints on “How to Conduct a Meeting
[PDF] Conduct a Meeting
How to Conduct a Meeting
[PDF] How to Conduct a Meeting
[PDF] How to Conduct a Meeting – Tips Don’t use meetings to disseminate ...
[PDF] Conduct a Meeting


Educational Icebreakers
Icebreakers - Break the Ice in Classrooms or Meetings
Icebreakers to Inspire Communication : Eslflow webguide
Icebreakers, Warmups, Energizers & Deinhibitizers
Leadership - Icebreakers, Warm-up, Review, and Motivators Activities
The Top 10 Icebreakers for Meetings and Training Seminars
Ice Breakers - Business Fundamentals
Group Skills (Committees, Teams, Focus Groups, etc.)
Internet Icebreakers
Free Icebreakers, teambuilding exercises, corporate icebreakers
Ice Breakers
Selected Student Generated Ice Breakers and Exercises
Ice-breakers - Games, icebreakers, ice-breakers
Warmup Activities
Anagram Ice Breaking Activity
10 Ways to Break the Ice
Sizzlin Session Starters


Blogger: Create your Blog Now -- FREE
Blog - Wikipedia, the free encyclopedia
Google Blog Search

Taking Minutes

Taking Minutes at a Meeting
Taking meeting minutes
Taking Minutes - Useful Tips
ALA | Tips for Taking Minutes
Taking Minutes Like a Pro
Taking Minutes at a Meeting - How to take minutes of a meeting
Taking Minutes Whose Job Is It And Why?

Leadership Skills

Leadership Skills - leadership development - building trust ...
leadership tips, theory, skills, training and development
Leadership Skills
Developing Your Leadership Skills
Mind Tools
The Eleven Skills of Leadership
Motivational Management - Developing Leadership Skills
Presentation skills effective communication team building ...
Leadership Skills from Mind Tools - Discover the leader within you
VOA News - West African Female Politicians Learn Leadership Skills
Leadership Knowledge Base: Build Effective Leadership Skills

Conflict Resolution

Conflict Resolution Network - Home page
CRN The Twelve Skills
Conflict Resolution Skills
Conflict Resolution: A Core Competency?
Social Skills: Handout 9
Out on a Limb: A Guide to Getting Along
Conflict Resolution
Conflict Resolution in the Classroom
CENMI.ORG - Focus on Results - Dispute Resolution

Be A Good Friend

The Friendship Page: How To Be A Good Friend
Are you a good friend? A quick and easy quiz to help you figure ...
be a good friend on 43 Things
Wired News: See If You're a Good Friend
Making (and Keeping) Friends: A Model for Social Skills ...
Top Tips to Help Kids Build Social Skills and Make Friends
Social Skills: Finding Friends and Persuading People
Making And Keeping Friends - Building Skills That Enhance ...

Productive Meetings

Mind Tools - Running Effective Meetings & Writing Meeting Minutes
9 tips for running more productive meetings | 43 Folders
Article 295- Creative and Productive Meetings
Top 7 Strategies for Productive Meetings
How To Have Productive Meetings: iVillage
Effective/Productive Meetings
Co-op Tools : Tips for Productive Meetings
Creating Productive Meetings
Making Meetings Productive
The Obvious?: Productive meetings
Planning and Leading Productive Meetings
Organising productive meetings
How to Have a Productive Meeting


Anonymous said...

Great article, really detailed and informative. I use this company for Meeting Minutes. So far so good.

Any more great advice for making meetings more productive? I heard of a trick where a SEO makes all the heads of departments stand during meetings.

Anonymous said...

Very good point about meetings getting out of hand. We a offer a meeting software that helps keep meetings on point.


Anonymous said...

These are all great tips! Will be sure to use them.


Meeting Planning

Techbee said...

Really detailed and informative. I use this company for Meeting Minutes. So far so good...

Job Interview Questions